Blog

rss

MSAE Blog

Want to stay up to date in the association world? This blog will provide you with news about members, industry updates, trends and more!

4 Reasons Your Association Should Track Time Bookmark

Every association is different. But no matter who you are or whom you represent, one thing is for certain: there is lot of work to be done.

Whether it’s managing members, raising funds, contending with new rules and regulations, or delivering quality programs that serve your mission, there is only so much that can be done in a given day, week, or year.

And that’s not when you’re trying to hire new employees or keep existing ones, or reduce overhead costs, or stay up to date with new technology and ways of communicating.

Does this sound stressful? Perhaps a bit. But that’s part of the job — managing people, processes, finances, and beyond.

The most successful associations are efficient, tech-savvy, and skilled at communicating with members, sponsors, and their local (and online) communities.

Another trait these associations share: They track employee time.

Let’s take a look at why!

 Understand Hiring Needs

 If you had unlimited budget, how large would your team be? What if your budget was cut in half? How would that affect how you organized the team?

 Perhaps more importantly, how are you managing your current staffing needs?

 The data providing by time tracking highlights how many hours employees spend on key projects, who is available to take on new work, who is out on vacation or sick leave, and so much more.

 More specifically, tracking time can help you understand what it takes to make a new hire successful. If you bring on additional help, is there enough capacity on staff to train, manage, and mentor them?

 By simply entering employee hours, the larger operational picture becomes much more clear — freeing up your time to focus on strategic goals for your association.

  2. Measure Program Costs

Once your team has started recording their time, you’ll begin to understand how many hours it takes to perform certain types of work or functions. And with employee salary information as part of your timesheet system, you’ll be able to analyze the true costs of the work performed.

Empowered with this data, you’re able to create more accurate program budgets and  more effectively forecast how much time and effort — and at what cost to the organization — it will take to complete any major program.

This information can be used as internal benchmarks, shared with the leadership team to drive improvements, or included with ROI models as you look to gain better insights into what is delivering results and what is not.

For example, these insights can help you determine whether it makes more sense to manage a program internally or outsource some work to contractors or part-time employees. 

3. Manage Overtime Hours

 Are your employees working overtime? If so, do they receive overtime pay? Is this costing your association more than originally planned? By tracking and approving employee time, you can quickly understand overtime trends and patterns, as well as report on the impact to your organization.

 For some associations, occasional may be ok, but extended periods of overtime could merit further review of how programs, budgets, and even employee time off are managed.   

 As a reminder, the Department of Labor (DOL) mandates that nonexempt employees are eligible for overtime when time worked in a week exceeds 40 hours.

 4. Time Tracking Is (Finally) Easy

 It used to be that tracking time required maintaining dozens of Excel spreadsheets. Or paper cards that would literally be stamped with the time and date. Those days are long behind us.

 Time can be recorded online, on your desktop, on your mobile phone, or via your calendar. Whether you’re in the office or on the road, keeping track of your work is never more than a click or two away!

 



Comments are closed.

Showing 0 Comment

Tags

Award congratulations CPA fees hr industry news membership msae news taxes 2015 2016 2018 2019 accountability Advocacy American Associations Day amicus briefs Amicus Curae Appreciation Day ASA asae Associ8 association association impact Association IMPACT magazine Association Societies Alliance Associations award awards ballot proposal Best Moments in 2015 best practices Board board members Budget Campaign Finance ceo certification citizen initiated communication Communications Congratulations Department of Labor Diamond Awards disclosure donor donors Economics Econonics Education Elections Emerging Professionals Employee Employee Handbook Employees employment Employment Law Engagement event Event Technology fringe benefits GDPR government affairs government relations Happy New Year Health Coverage Highlights hr human resources Industry Industry News insurance Insurance Reform interns IRS Jobs Lansing leadership legislation legislative Legislative Public Policy Conference legislature litigate marketing meeting planners member member benefits Member Engagement member news members Memories Michigan Minimum Wage MSAE msae news networking new job new jobs New Members News Nonprofits Online Learning online shopping opportunities ORGPRO overtime overtime rule photos press release professionals public policy Recognition Redesign Redistricting Reinvention resources rising leaders school grading Shane Yates Sick Leave Social Media Social Security specialist Staff Hiring Standing state of the state Strategic Planning strategic thinking Success Supreme Court Tax Tax Forms taxes Third Thought Tips UBIT Upcoming vote

About Our Company

We are the association for associations  in Michigan! Our mission is to ensure a knowledgeable, professional and successful association community. 

Get in touch

Disclaimer

Information on this web site is provided for general educational purposes only and is not intended to provide legal advice on any subject matter whatsoever. Your use of our website is at your own risk. Due to frequent changes in the law, some of the information on the website may not reflect the current state of the law and we recommend contacting appropriate legal advice. MSAE is not responsible for any errors or omissions in the content on the website nor for damages that arise from your use of the website under any circumstances.